Associate Director of University Housing Facilities
Northern Kentucky University
Location: Highland Heights, Kentucky
Internal Number: 12011
Purpose of Position:
Position will be responsible for overseeing, coordinating, planning, organizing, and directing the maintenance and building services functions within University Housing facilities. Will provide leadership and strategic direction to various levels of maintenance personnel and support functions that include technical trades, work control, project coordination and planning, administrative support and training support.
Position will aid in the development and vision of the Housing team and efficiency improvement projects, this includes: training and providing career growth to staff and ensuring the proper specification of surfaces, furnishings, equipment and building assets. Will also serve as the direct liaison with facilities management.
Primary Responsibilities :
Maintenance Operations 1. Provides leadership to the Maintenance Superintendent and indirect reports (maintenance supervisor, skilled crafts workers, Assistant/Residence Life Coordinators) 2. Provides leadership and direction to ensure housing facilities are maintained in a manner supporting the mission and purpose 3. Coordinate with asset planning and projects to develop and implement planned preventive maintenance schedules and activities to insure prolonged usefulness of operating equipment and facilities and to minimize breakdowns 4. Acquires and applies general and thorough knowledge of the condition of Housing facilities to ensure the Maintenance Superintendent and Supervisors are effectively directed and supported. Delegates and holds Supervisors responsible for satisfactory performance of assignments and responsibilities 5. Oversee the procurement activities of maintenance operations. Aid in the development of annual budgets.
Building Services Operations 1. Develops and deploys building services standards that support the overall expected image of University Housing. Lead green cleaning efforts in cleaning product purchases and techniques 2. Acquires and applies general and thorough knowledge of the condition of Housing facilities to ensure the Building Services Superintendents and Managers are effectively directed and supported. Delegates and holds Supervisors responsible for satisfactory performance of assignments and responsibilities 3. Work with Building Services Superintendents to develop standardized training protocols for the building services process 4. Provide waste management coordination for buildings including Fall opening and Spring closing for large scale waste removal operations 5. Oversee the procurement activities of building services operations. Aid in the development of annual budgets.
Administrative Leadership 1. Review monthly expense reports to recognize trends and respond in a fiscally appropriate manner. 2. Operate within the University and Department procurement systems for tools, equipment and general supplies 3. Participate in the annual Plant Fund planning for expenditures necessary to accomplish the goals of this position 4. Represent University Housing to campus offices/departments and outside agencies in all aspects of residential facilities management 5. Serve as a liaison with students, administrative staff, and faculty on facilities issues that affect living conditions and satisfaction of students 6. Coordinate weekly facilities meetings with the University Housing housekeeping and maintenance superintendents and the leadership team of University Housing 7. Monitor and manage contracts with vendors 8. Serve on housing renovation project, furniture replacement, and new facility building committees 9. Inspect housing facilities to identify needs and determine corrective actions including recurring work orders, larger system replacements, furnishings and repairs, and renovations and construction projects for residence halls and apartments 10. Conduct monthly facilities walkthroughs with the housekeeping and maintenance superintendents and Residence Life professional and graduate staff 11. Address safety concerns and accessibility and develops safety programs and risk mitigation procedures in adherence to state and federal public facility guidelines 12. Utilize work order system to track, delegate, and quantify requests and work completion
Other Duties 1. Supervise an Operations Coordinator who will develop and oversee improvement projects throughout the facilities unit; ensuring the overall results meet the needs of the unit and department 2. Establish a successful student facilities assistant position 3. Responsible for program development, employee relations, staffing plans, communication and compliance with organization policies and procedures as these relate to the structural and systems upkeep of facilities and cross-facilities integration and consistency 4. Acquire and apply general and thorough knowledge of business operations to ensure compliance with department, campus, and state business practices 5. Perform related work as required based on duties consistent with the purpose of the position
Master's degree with 5 years related work experience and 3 years management experience, or a Bachelors degree with 7 years work experience and 3 years management experience is an acceptable equivalency.
Preferred certification as an Educational Facilities Professional. Must have computer literacy and the ability to comprehend and use program such as Microsoft Office, student information systems, and work order systems.
Must also have the willingness to learn THD, Maxient, RS2, and other related systems. Must have skills related to supervision, organization, presentation, communication, development, and collaboration as well as working knowledge of APPA facilities standards.
Must have a valid driver's license, the ability to walk up to 2 miles at a moderate pace, and ability to lift light objects.
Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.
NKU is a growing metropolitan university of more than 14,000 students served by more than 2,000 faculty and staff on a thriving suburban campus near Cincinnati.
Located in the quiet suburb of Highland Heights, Kentucky—just seven miles southeast of Cincinnati—we have become a leader in Greater Cincinnati and Kentucky by providing a private school education for a fraction of the cost.
While we are one of the fastest growing universities in Kentucky, our professors still know our students' names.