The part-time Honors Program Coordinator assists the Director of the Academic Honors Program in coordinating day to day operations of the university's Honors Program. The position is a 12-month position, with 25 hours per week during 32 weeks of the academic year; 48 hours during the four weeks of Christmas break; and 12 hours per week during one week of spring break and 15 weeks of summer.
Maintains an office atmosphere which is professional, respectful and welcoming.
Provides necessary and appropriate administrative, secretarial and clerical services.
Controls incoming communications (mail, telephone calls, email) for the Honors Program.
Functions as Secretary of Honors Advisory Committee.
Develops and maintains office files keeping complete and accurate records.
Supports Director in data collection, analysis and report construction.
Helps to plan, implement, and evaluate large-scale events for the Honors Program including, but not limited to the Honors Retreat, Honors Cording Ceremony, and Honors Study Abroad biennial trip.
Plans Honors Cording Ceremony by creating and sending invitations, reserving room, and collecting information from graduates for program.
Maintains Honors website and blog. Assists student PR chair with Instagram page.
Ensures that marketing materials for the Honors Program are consistently prepared and updated including photographs, the Honors Brochure, etc.
Inputs information about Honors students in a variety of databases, including, but not limited to Ellucian Colleague, Slate, Excel and Google Sheets.
Collects syllabi from each faculty member for each Honors course taught and maintains a current file of syllabi in the Honors Program office.
Sets up course evaluations in IAS of Honors courses each semester and electronically files evaluations.
Serves as liaison between the Honors Program and various campus offices (Admissions, Orientation, Registrar, Academic Advising, Business, Marketing, Residence Life, Study Abroad, Student Life).
Tracks and maintains follow-up communication with prospective Honors students, monitors completeness of Honors Program applications and schedules interviews with the Director. Mails and emails acceptance letters.
Hires Honors students and supervises them in the creation of Honors newsletter, calling of Honors prospective students, serving as hosts at Admissions events, and selling roses at Commencement.
Directs the Honors Program Peer Mentor Program with assistance from peer mentor student coordinator.
Advises Honors students on Honors curricular requirements and semi-annually evaluates progress of Honors students to make certain they are meeting GPA and course requirements.
Coordinates scheduling and administration of Honors thesis defenses, assists Honors students with submission of thesis documents, and maintains electronic library of Honors theses.
Maintains lists of Honors students and their contact information and shares it with appropriate offices/organizations.
Coordinates Rose Sales at December and May Commencements, recruits students to sell and works alongside them on the day of Commencement.
Functions as the de facto director of the Honors Program in the absence of the director, for example, in meeting with prospective Honors students or serving at Admissions events when the Director has a schedule conflict.
Helps to introduce and develop new projects and ideas for the Honors Program in tandem with the Honors Director and Honors Executive Board.
Performs such other duties as may be assigned by the Director.
Required Qualifications:
Bachelor's degree required
Ability to maintain an efficient office operation
Strong verbal and written communication skills
Excellent human relations skills
Clerical skills
Decision-making skills
Competency in using office-related computer programs and ability to be trained in use of programs.
Ability to work unsupervised and under pressure
Flexibility and willingness to adapt hours as needed
Ability to maintain confidentiality regarding student records
Work experience in university setting preferred
Ability to manage multiple tasks simultaneously is necessary
Ashland University, ranked in the top tier of colleges and universities in U.S. News and World Report’s National Universities category for 2017, is a mid-sized, private university conveniently located a short distance from Akron, Cleveland and Columbus, Ohio. Ashland University places great emphasis on the importance of each individual. The phrase “Accent on the Individual” has been our motto for many years and, hopefully, characterizes well the nature and content of the campus environment. It means that our concern for the student extends beyond ensuring a quality education in the classroom and laboratory to include a commitment to provide a stimulating and supportive environment in every respect.Translating the ideas of our Mission Statement into the realities of everyday life is the responsibility of each Ashland University employee. These ideas must be evidenced daily in the classroom, residence halls, each teaching site, on the playing fields and in our interaction with others. It should be the goal of each Ashland University employee to ensure that our Mission Statement is not merely words on paper but a true reflection of who and what we actually are and intend to be in the future.
