Under the direction of the Financial Services Manager, the Accounting Clerk is responsible for keeping a complete and systematic set of subsidiary records and ledger accounts to record financial transactions and show financial status of the system; prepares reports and financial statements.

PRINCIPAL ACCOUNTABILITIES & RESPONSIBILITIES:

1. Maintains and reconciles the general ledger ensuring that all financial reports are completed accurately and in a timely manner according to cooperative policy and practices.
2. Makes adjustments and corrections to the General Ledger accounts as necessary to assure that all accounting transactions are represented accurately.
3. Compiles and submits data on monthly and quarterly reports to the appropriate agency for unemployment insurance, social security, and various federal, state and local taxes.
4. Transfers funds between the Cooperative's banking accounts as is necessary and keeps a record of all bank transactions.
5. Assembles monthly financial information for Board meeting.
6. Composes and types all necessary correspondence and maintains accurate files which pertain to accounting.
7. Makes electronic investments and payment transactions as required.
8. Maintains and provides necessary reports and files for the annual audit.
9. Accesses the computer system to input and extract data that pertains to the accounting duties of the  
10. Maintains adequate accounting records necessary to comply with RUS and State accounting requirements.
11. Maintains a vendor number log.
12. Reviews and verifies invoices, receiving reports and purchase orders and stamp as directed.
13. Checks invoices for accuracy to be paid for services, materials, equipment, and supplies as well as recalculates invoices as needed.
14. Enters and reviews accounts payable data into computer.
15. Pulls cash requirement listings from the computer and uses for preparation of accounts payable checks for payment, and verifies checks with invoices.
16. Distributes invoices for approval to department heads.
17. Reconciles bank statements monthly to assure that the general ledger accounts balance with the bank statements.
18. Responsible for the billing and collections of accounts receivables “other”.
19. Maintains accounting department files.
20. Setting up new work orders and entering data from staking sheets.
21. Reviewing final staking sheets and making corrections when necessary.
22. Reviewing contractor invoices for accuracy and making necessary corrections.
23. Tracking contract balances and informing supervisor when contractor is approaching contract limits.
24. Responsible for the proper plant accounting of closed work orders.
25. Tracks and maintains construction statistics for work plans as needed. This includes, but is not limited to, historical costs for ordinary replacements, new construction and system improvements.
26. Prepares invoices for damages to Cooperative property.
27. Promotes electric use by taking every opportunity to acquaint the consumers with the productive uses of electricity; obtaining increased member and public understanding of the Cooperative’s objectives, plans and programs, and of rural electrification in general.
28. Provides customer service as needed and appropriate, manages assigned key customer accounts through regular direct contact to ensure customer satisfaction and on-going communication.
29. Other duties may be assigned in the Emergency Restoration Plan.
30. Conduct activities in such a manner as to promote a safe working environment, efficient operation of the Cooperative, productive employees, and satisfied customers.
31. Any other duties as requested.

Personal Requirements of Position

EDUCATION AND EXPERIENCE

High school diploma or equivalent, with one or two years of prior similar or related experience in the accounting field.  The individual must have the ability to handle a variety of diverse general office, clerical and accounting assignments and work with the Cooperative's computerized accounting system.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the operations of a rural electric cooperative and the applicable financial, administrative, and regulatory standards, rules and regulations that control the operations.  Must have strong working of computer systems including but not limited to word processing, spreadsheet, database, and accounting systems. 

PERSONAL CHARACTERISTICS

Performs the essential functions and elements of this position competently, following an initial orientation period.  Work may be varied; problems are difficult and methods and procedures are defined, and judgement is required to apply them to work.  Personal characteristics to include: a team player, high integrity, good personal habits, regular work attendance, courteous and friendly, able to work well with diverse groups of people, and gain and maintain respect of others, both inside and outside the Cooperative.

VI.       PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

Work is varied and a person in this position has sufficient time to complete most tasks without a feeling of pressure.  There are frequent opportunities to relax from any physical exertion or to change position in work activities.

Physical Effort and Dexterity: Within normal limits of an inside office position.

Machines, Tools, Equipment required to be operated: Typewriter, calculator, copy machine, postage metering machine, computer, and computer printer and fax machine

Visual Acuity, Hearing, Speaking: Comfortable in speaking on a one-on-one level with customers.

Environment/Working Conditions: Work is mostly inside, and no particular hazards exist; normal office worker safety precautions and practices are required.  Position requires occasional travel throughout the Cooperative’s service territory, and occasionally working long days to meet deadlines.

Employee Requirements:

This position requires employee to possess and maintain a working telephone number.

      A current Texas driver’s license is required, and must have and maintain an insurable driving

       record.   

The employee is to perform all duties necessary on-site or at specified working locations as defined by the General Manager or Financial Services Manager.  At no time, is the employee allowed to perform any duties from a remote location that is not authorized by the General Manager.