Assistant Project Manager: Leasehold Properties/ Medical Equipment Planning
University of California San Francisco
Location: San Francisco, California
Internal Number: 68275BR
The Assitant Project Manager will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects greater than $5M. The ideal candidate has experience working with Medical equipment planning, relocation planning, and project management with leasehold properties.
The Project Manager will frequently interact with the clients, consultants and contractors to ensure project delivery meets financial and scheduled targets. This position will be integral to the success of multiple concurrent projects and will participate in every aspect of the capital project process with a focus on Pre-Construction & Construction Project Administration and Logistics. The APM will be the lead on small capital projects and/or components of a larger project he/she is assigned to. They will be responsible for all phases of construction, coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met and ensuring that all aspects of our services are being delivered to the highest level to ensure client satisfaction.
Major duties include:
The initial phase of estimating support review approved drawings and develop requisitions for material purchases.
Preparation of job start-up and close-out checklists
Preparation of project budgets.
Produce a timeline for the project with the start date, communicate with subcontractors and customers to track job progress, and process and track RFIs and submittals. Process change orders, and purchase requests, and work closely with purchasing and procurement for material ordering.
Solicitation, evaluation and selection of architects, contractors and other consultants/vendors.
Issue contracts and purchase orders
Verify materials are procured and the scope of work is developed before the job goes into production.
Work on tracking/submitting Request for Information (RFI) and change orders.
Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and managing day-to-day project activities
Review pay applications and invoices from contractors, architects and other vendors, assisting in prompt processing of invoices and prompt payment
Medical equipment planning, including but not limited to the preparation of medical equipment lists for validation with clients, preparation of medical equipment purchase requisitions, coordination with medical equipment procurement stakeholders, and planning for and facilitating the installation of medical equipment.
Relocation planning, includes but not limited to the surveys of existing furniture and medical equipment, providing furniture and equipment layouts at new locations, managing relocation vendors, and coordinating relocation schedules with clients.
For projects that are greater than $5M, the Assistant Project Manager will be responsible for the above duties in addition to working under the direction of a Senior Project Manager and/or Project Manager to:
Perform daily assignments and participate in monthly staff meetings
Participate in all project meetings, take meeting minutes and distribute to all project team members
Preparation of all RFP/bid packages and support of the bid process
Process all submittals, requests for information, shop drawings, change proposals and change orders
Preparation of daily, weekly, and monthly reports that discuss, in detail, the status of the project
Ensure agreements, insurance certificates, bonds, and other documents are executed accurately
Review of change proposals from architects, contractors and other consultants/vendors prior to approval by Senior Project Manager and/or Project Manager Development of estimates and budgets for assigned projects
Developing monthly job status reports and participating in the preparation of the project risk analysis
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.