Department: Facilities Mgmt EV Salary/Grade: NEX/10
Location: This position at Northwestern is located on our Evanston campus. Please view job posting #46561 if you are interested for the Chicago campus.
The Facilities Operations team on the Evanston (Chicago for #46561) campus is looking for a collaborative, self-starter to join their administrative team. Facilities at Northwestern provides a wide range of services, from project and construction management assistance to operating and maintaining campus facilities and spaces. This is an ideal position for someone with an interest and appreciation for “how things work”, buildings and structures, architecture, interior design, and who is a self-starter with previous experience managing a project or account portfolio.
The Facilities unit at Northwestern is responsible for maintaining, replacing, and repairing the campuses’ buildings, grounds, and utility systems. This includes managing a broad range of services that support the University’s maintenance systems involving:
Heating and cooling around water systems and electricity
Landscape maintenance and snow removal
University vehicle maintenance
Carpentry and painting
Issuance of keys and keycard Wildcard access
The Administrative Assistant will work alongside a team of other Administrative Assistants to provide general administrative and office support to Facilities Management Operations and Maintenance trades groups. This person will support the administrative functions of a trades group shop(s). This role will manage a streamlined workflow process that involves working with vendors to secure proposals for maintenance projects, assembling statements of work/contracts, obtaining approval and signatures, securing purchase orders, and finalizing invoicing. The Administrative Assistant prioritizes, directs, and responds to inquiries from vendors and customers within and outside of the university.
Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping;
The role will support the department’s mission and values by exhibiting the following: inclusiveness, respect, initiative, collaboration, innovation, and accountability. The incumbent will strive to provide excellent service when performing job responsibilities and will practice safe work procedures and follow safety rules at all times.
Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.