Status: Part-time, Non-exempt Classification: 12-month Administrator Location: In-person at the Lead Mine campus Supervisor: Controller Work Schedule: Five hours per day, or 25 hours per week; must be a consistent schedule week-to-week; open to shifts such as 8 a.m. - 1 p.m. or 11 a.m. - 4 p.m. Start Date: Immediate
Position Summary: The Montessori School of Raleigh seeks a detail-oriented, part-time Accounting Assistant to join its Business Office. The Accounting Assistant will perform a variety of accounting functions including overseeing accounts payable, bookkeeping, student billing, and supporting general Business Office operations.
School Overview: Established in 1974, MSR is a vibrant and exceptional independent Montessori and International Baccalaureate (IB) World School school in the Triangle area serving 400+ students aged 6 weeks through 18 years. MSR is committed to the intellectual, ethical, and personal development of our students. Our beautifully designed and Lead Mine Campus, situated on 10 acres in North Raleigh, comprises five buildings in a child-centered, village-like setting surrounded by wetlands and protected forest. Our Middle and Upper Schools are housed on an expansive 40-acre wooded campus in Brier Creek in Durham. Both sites were carefully planned and constructed to provide the nature-centered environments integral to Montessori practice. Driven by our core values of “Respect,” “Integrity,” “Community” and “Love of Learning,” MSR welcomes prospective employees of all backgrounds. We are committed to attracting and retaining the highest quality faculty and staff through a comprehensive compensation plan, including competitive salary and an expansive benefits package. MSR is accredited by AMS, IBO, and Cognia.
Essential Duties and Responsibilities:
Partners with Controller and Chief Financial Officer as a point of contact for parents regarding day-to-day student billing, performing functions such as:
Processing student enrollment contracts and posts tuition invoices in Veracross;
Ensuring payment of auxiliary program fees; and
Monitoring student balances and communicating with families regarding balances due.
Reviews and inputs daily credit card and ACH batches into QuickBooks.
Makes weekly bank deposits.
Posts annual fund gifts in QuickBooks.
Compiles and maintains accounts payable records, including inputting invoices into QuickBooks and preparing weekly disbursements.
Monitors company credit card accounts for activity, and distributes and collects monthly credit card statements to/from cardholders.
Maintains student billing, accounts payable, and deposit files.
Files the bi-annual NC Sales Tax Refund Request.
Participates in monthly financial closing procedures and annual audit process.
Other duties as assigned by the Controller, Chief Financial Officer or Head of School.
Competencies: The Accounting Assistant:
Is committed to the mission and core values of MSR which include “Respect, Integrity, Community and, Love of Learning”
Has at least one-three years of relevant accounting experience
Holds a high school diploma or GED, and a postsecondary credential
Possesses excellent verbal and written communication skills
Knowledgeable of GAAP and possesses working knowledge of Microsoft Excel and QuickBooks Online
Is confident working with database systems, and has a willingness to learn Veracross
Is proficient with Mac OS and Google applications
Has impeccable attention to detail
Has excellent organizational skills and an ability to work on multiple projects successfully
Possesses solid analytical, problem-solving, and critical-thinking skills with the ability to manage conflict
Possesses outstanding interpersonal and teamwork skills, with a professional and empathetic approach
Develops and maintains positive relationships with students, colleagues, parents, and other members of the MSR community and engages with community members in a courteous and respectful manner
Strives for continuous improvement and solicits feedback to improve service
Takes initiative, follows through, and owns results
Physical Requirements and Work Environment: The Accounting Assistant can expect to:
Work in a fast-paced environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
Work primarily in a traditional climate-controlled office environment spending extended periods of time at a desk and working on a computer
Occasionally lift up to 30 lbs
Regularly use close vision
Turn, bend, and reach
It is the policy of The Montessori School of Raleigh to make employment decisions on the basis of qualifications for a specific job without regard to race, color, religion, sex, sexual orientation, marital status, national or ethnic origin, age, veteran status, or the presence of a disability, except where such is a bona fide occupational qualification. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference check from current employer (or most recent employer if not currently employed) and background investigation.
To apply: The school offers competitive salary and benefits. Please send a cover letter and resume to firstname.lastname@example.org with the subject line of “Accounting Assistant - your last name.” No phone calls please.
About Raleigh-Durham: The Raleigh-Durham area is consistently ranked among the top places to live with strong job growth and a high quality of life. Top universities, a rich diversity of arts and cultural offerings, excellent health care, and lower than average housing costs, draw people in from all over the nation. Our mild climate and proximity to both beaches and mountains makes the Raleigh-Durham area an ideal place to live.