San Juan Water District Seeks a Procurement Specialist

The Procurement Specialist is responsible to procure services, supplies and materials, receive, store and issue materials and supplies, monitor and control inventory, and monitor contracts.

Examples of Duties Include:

• Developing, maintaining, and implementing purchasing, inventory, and surplus processes and procedures.
• Identifying and contacting prospective vendors; comparing and analyzing quotations; recommending and announcing final award to most qualified vendor; coordinating purchasing details with vendors.
• Preparing and processing purchase orders, reviewing purchase requisitions for accuracy, completeness, and conformance with District policies.
• Under the direction of the Director of Engineering & Retail Operations, developing bid and proposal documents and schedules; recording and verifying bid results
• Assisting with the administration of contracts including implementation, monitoring and insurance certifications.
• Receiving, ordering, stocking and issuing materials, parts, supplies and tools; ensuring proper inventory levels; tracking orders and shipments; and purchasing items necessary for replenishment.
• Checking shipments for condition, shortage and discrepancies; taking corrective action to expedite late, incomplete or defective deliveries.
• Maintaining data and inventory levels using computerized inventory tracking system.
• Conducting scheduled inventory verification and preparing reports ; reconciling inventory with general ledger; coordinating inventory verification with District auditors in verifying inventory.
• Arranging disposal of surplus property or obsolete inventory items.
• Providing professional and technical support to District departments in preparing solicitations, bids, and contracts for goods and services.Coordinating and overseeing formal and informal bidding processes.

To be considered, candidates should be knowledgeable of principles, practices, and techniques of sourcing, pricing, purchasing, and evaluating items related to water district operations including construction and maintenance, public bidding and contract administration, California Government Code and Public Contracting Code, and have the ability to prepare a variety of analytical tasks in the evaluation of inventory counts and tracking, bids received, and other tasks related to purchasing.

The qualifications include:

• An Associate’s degree in accounting, business administration or related field AND
• 3 years of increasingly responsible experience with public agency inventory control, warehouse keeping, purchasing, contracting and bidding.

For more information, visit: https://www.sjwd.org/employment