To be successful in this position, the successful candidate must be able to satisfactorily perform each of the essential duties and responsibilities listed in the functions below:

Accounts Payable

• Set up new vendors in the ERP/AP system and ensure accurate documentation
• Receive AP invoices from multiple sources: accounting general inbox, direct email, indirect email, USPS. Ensure timely voucher entry in the AP system.
• Verify appropriate documentation is received with invoice payment request, proper GL and Job Cost coding and approval.
• Process weekly payments via check or wire transfers, ensuring they are made in a timely manner and within payment terms as specified in the vendor terms, PO or Subcontract.
• Assist in resolving discrepancies on invoices by working directly with the originating department and vendor as needed.
• Act as the primary point of contact for vendor inquiries regarding payment status.
• Maintain accurate, up-to-date vendor files, physical and digital, and ensure accounts payable records meet standard record retention guidelines

Purchasing

• Coordinate with operations teams to generate Purchase Orders and manage the process for direct purchase of job-related material, equipment or services.
• Ensure vendors provide proper documentation for tax reporting
• Review and maintain accurate reporting, including monthly Open Committed Cost reports

Expense Reimbursement

• Manage company expense approval and reimbursement process while maintaining compliance with the current expense policy
• Oversee monthly Corporate Credit Card expenses through statement reconciliation. Ensure proper receipts and approval are received in a timely    Ensure expenses are coded to the correct GL account and Job Cost.

Key Knowledge and Skills required:

• General Accounting Knowledge
• MS Excel Proficiency
• Confidentiality
• Attention to Detail
• Organizational Skills
• Vendor Relations
• Communication – Oral and Written
• Problem-solving skills
• Customer service mindset (internal and external)
• Ability to work independently and collaboratively
• Ability to work under deadlines
• Experience with ComputerEase or similar ERP/AP systems
• Experience with Expensify or similar expense reimbursement systems
• Experience in construction accounting preferred

About E3 Entegral Solutions

E3 is a design-build, engineering and construction firm providing comprehensive facility solutions that create safe and comfortable environments, reduce energy usage, and improve operational efficiency. E3 works with K-12 school districts, rural healthcare facilities, and city municipalities across the State of Texas and is an endorsed partner of the Texas Association of School Boards (TASB). E3 provides engineering design with a staff of licensed professional engineers. E3's team of construction and project managers oversee all phases of construction through a qualified group of subcontractors for mechanical, electrical, roofing, plumbing, building automation systems, water & wastewater trades and LED lighting. E3 was established in 2009 and is a privately held corporation. E3 currently has sales offices in Houston, Boerne, Dallas and its corporate office in Highland Village, Texas.

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