Job Description:

• Proposes, develops, implements, and continually improves procedures and policies to support business operations.
• Collaborates with internal units to evaluate and provide financial analysis and controls for budgetary processes related to work order systems for construction projects, operational work orders, and labor tracking. Trains employees on related systems and procedures to ensure consistent application of business operations practices.
• Ensures purchasing policies and procedures are followed and manages contract approval workflows to secure all required authorizations for contracts, budget approvals, and purchase orders.
• Establishes projects in work order and financial systems and oversees procurement card processes, including approvals, reconciliation, and accurate entry for reimbursement.
• Acts as a purchasing and accounts payable resource by verifying the accuracy of purchase requisitions and purchase orders. Executes accounts payable functions for departments, projects, and work orders and monitors spending on purchase orders.
• Receives and distributes invoices for approval, serves as a primary fiscal liaison with vendors to support timely payment, and ensures purchasing and accounts payable policies and procedures are followed.
• Ensures accuracy in project billing and account charges by reconciling accounts and resolving billing discrepancies. Reconciles material billing and related financial records in work order and financial systems following monthly billing cycles.
• Handles human resources paperwork for departmental units and provides guidance on human resources policies, procedures, and requirements. Oversees processing of semi monthly and biweekly payroll to ensure accuracy and compliance.
• Oversees and trains student employees.

Short Job Description:

• Bachelor's degree in related field from an accredited institution.
• Three years' relevant experience.
• Experience with budget analysis, work order system and financial system software.
• Experience with contract management oversight.

Job Ref: S1617P

Job Reply URL: 5431

About Western Michigan University

One of the top-100 public universities in the United States, Western Michigan University is committed to being learner centered, discovery driven and globally engaged. Founded in 1903, what was once Western Michigan College became Michigan's fourth public university in 1957. Since then, WMU has undergone dramatic growth in size and stature. Today, the University offers more than 240 academic programs to students pursuing degrees through the doctoral level. More than 20 percent of its 25,000 students are enrolled in graduate course work, studying in disciplines ranging from atomic physics and graph theory to medieval literature and blind rehabilitation. Of 101 graduate offerings available, 30 lead to a doctoral degree.

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